VGC 2016 Presenter Guidelines


Oral presentations

Oral presentations will take place in the Terminus Hall or Terminus Forum. Please check the programme beforehand to determine which room your talk is scheduled to place in. Presentations should be transferred to the lecture room computer in good time before the start of each session. A lecture room assistant will help with presentation upload. Authors are requested to confirm their presence and introduce themselves to the Session Chair before the session commences.

Oral presentations are allocated 15 minutes plus 3 minutes for questions and discussion. Because of the high interest in the conference we have a busy schedule. Please ensure that your talk stays within this time so that parallel sessions remain synchronised.

Lecture room equipment:

  • Video projector
  • Laptop for upload and display of presentations (USB drive), with internet connection
  • Adapters for connection of own laptop, and power (220V)
  • Speaker microphone, handheld microphones for discussion
  • Laser pointer

Prepare your presentation slides as PowerPoint or PDF files with 4:3 aspect ratios. Use of own laptops is possible, but should be tested with the projection equipment at least 30 minutes before the start of the relevant session.


Poster presentations

Posters should be prepared in Portrait orientation, with maximum size A0 (841 x 1189 mm / 33.1 x 46.8 in). An example image of the poster board is here.

Material for attaching posters to the boards will be provided by the organisers, and on-site assistants will be available to provide support on request.

Posters should be setup prior to the start of the poster session. More information on timing and poster locations will be published shortly.

When preparing your poster, it is recommended to avoid long paragraphs, and instead focus on concise phrases, bullet points and, most importantly, graphics. This helps generate discussion and allows casual browsers to easily relate to your work. More detail may be provided with a handout, for example. Text size should be chosen to allow the poster to be read from a distance of c. 1-2 m.


Interactive presentations

Information on Interactive presentations is provided through direct correspondence with accepted authors.


Please note: it is prohibited to take photographs or make copies from laptops of any presentation/poster material without the permission of the authors. Please ask before photographing!




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